Secure Document Storage - Referencing and packing
On confirmation of an order we will issue the appropriate number of archive boxes free of charge to you.
Our comprehensive referencing system means that whether you pack and reference your archives or we do it for you, your files and documents will be sensibly and confidentially catalogued.
We provide you with everything you will need to pack, and reference in accordance with our guidelines. However, should you feel it necessary, and with your consent EvaStore offers a discreet and confidential packing service carried out by our own staff. Your files will be quickly and efficiently packed either at your premises or at ours in preparation for collection or delivery.
Boxes are uniquely number referenced so that NO company information or box contents are outwardly visible.
Our unique referencing system ensures rapid
retrieval.
Transport
Transport of your archives can be arranged by EvaStore for an agreed fee.
Alternatively you can deliver or arrange delivery of
boxes or files yourself providing you have confirmed your methods with us prior
to delivery.
Storage
Unlike self storage you only pay for the EXACT amount of space you use.
EvaStore's archive store is housed in a secure, modern, insulated building situated on a secure site.
The racking system was professionally designed and installed in accordance with SEMA guidelines and has a current capacity for 100,000 archive boxes.
The storage rate depends on the quantity of EvaStore archive boxes that you submit for archiving - the more you store, the less it costs!
We consider your location, the frequency of retrieval requests, the logistics and the nature of your business, amongst other factors, in order to provide you with a quotation that most appropriately suits your requirements.
We regularly monitor our rates to ensure that they remain realistic and competitive.
At the end of the contracted storage period, unless
you have advised us to destroy your archives, EvaStore will release your
documents for you to collect, free of charge. If necessary they can be returned
to you for an agreed fee.
We will only access your boxes with your consent. Otherwise, under no circumstances will boxes be opened.
In the event that you do not want your boxes opened by us we can arrange for archive box(es) to be conveniently delivered. Cost will depend on urgency and distance.
Where you grant us permission to access your files inside the boxes we can offer a more particular service.
EvaStore uses Hays Document Exchange, this service ensures documents or files are delivered to your office before 9am the next day, under strict confidentiality.
We also offer an in house retrieval service where non urgent documents, files or boxes can be delivered conveniently to your premises.
With prior arrangement, files, documents or boxes can be collected or dropped off for temporary retrieval by yourselves.
We also offer a customer viewing area where you can simply access and view your documents without removing them from storage.
If you are aware of the expected retrieval rate of your boxes or files, EvaStore, by agreement, can fix a set rate for your retrievals, so you know what your costings will be.
A fax service can also be arranged, allowing us to send specific documents almost immediately to your office.
EvaStore are keen to develop more advanced ways of securely transmitting your documents directly to you and are currently researching the feasibility of a document scanning and secure email process.
We offer a confidential destruction service.
Your archives can be destroyed by single or multiple file or box.
They can be shredded to security level 4 or incinerated.
All destructions are carried out under strict, confidential control.
If required we can issue a destruction certificate to verify the documents have been completely disposed of.
Charges will depend on frequency and quantity of
destruction required.
Boxes
EvaStore boxes are tailored to accommodate many types of file or document. The internal dimensions are 410mm(L) x 290mm(H) x 310mm(W). They are large enough to store lever arch and box files and have a maximum capacity of 15kgs.
Should an alternative box size or different means of
storage be required we are confident that we can provide a solution.
